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Project Management Tips: Stop Using Emails and Take Action

It’s easy for people to fall into the trap of actually managing their projects through Emails. And why not? It’s a one time login thing where everything is already in there. Each tasks and instructions are sent back and forth, no problem. But think for just a minute about it, of the last 10 emails you received, how many helped you to complete a project? Not a lot rigt?

According to a great article I’ve read at Stop Using Emails and Take Action :

“A recent study from the McKinsey Institute showed that the average worker spends 28 hrs per week looking for information to help get the job done, including more that 8 hrs per week just looking through old emails thread. We could all use that extra time.


In an effort to reduce the noise of emails you receive and to keep the conversation in the right place, you can use Producteev to turn talk into action items within the tasks and notes. Not only you can discuss and store information with your action items, you can also collaborate on documents and attach any type of files!”

Indeed Project management is one of the most challenging tasks out there and email alone is not enough. Whether you are a freelancer, small business owner or a fortune 500 CEO it comes in handy to know what is required and needed in order to manage a client’s project successfully. Fortunately, you dont need to deal with Project management alone because help is readily available online. There is a huge variety of project management applications out there. There are free and paid versions and there are some that just stands out from the rest like Producteev. It is my choice of Project management tool.

So stop using emails to manage your projects, get a project management tool and be more productive! Cheers for more success! (Producteev)



“Stop Using Emails and Take Action.” N.p., n.d. Web. <>.


Creative Writer Workshops With Valuable Insights at Timegate Con

Author-screenwriter, Diana Botsford “Creative Writing Workshop” at Timegate Con in Atlanta Georgia May 28, 2011. Diana’s theatrical credits include visual effects directing and supervision for a wide variety of films, including Nightmare of Elm Street VI, From Disk Til Dawn, Terminator 2 and many indie films. As the head of the Screenwriting Program at Missouri State University, her recently completed written work includes the SF novel,Critical Past, and the comic book series, The Fracture.

Diana Botsford

The workshop helps writers learn more about the writing process. Each year at Timegate Con Diana provides helpful critique to those who submit a one page proposal for a TV series, a film, novel, or web series online. For writing proposals, Diana recommends double spacing, use the courier new font, and write with a sense of pacing, pattern, and rhythm. She explains how writer’s should use a short and concise elevator pitch with an agent or others who might be interested in learning about the project. The written piece has three main sections, reaction, dilemma, and decision. One of the writing tricks is that 9 out of 10 times “had” isn’t needed. Stay focused on the purpose of each scene by showing the characters moving forward with each word. “Less is More” and implied writing is key. Every story needs two pinch points per act. During the critique, Diana asked four questions about the main characters. What is the best thing and the worst thing that can happen to the character and what internal and external dilemma is the character going through.

Diana recommended tools to assist writers include:

Seton Hill University Writing Popular Fiction (MFA) program recommended by Diana Botsford at Timegate Con 2011

Seton Hill University Writing Popular Fiction (MFA) program, as one of the only programs in the country that teaches writers to create – and market – fiction that sells.

Write Way Pro Software recommended by Diana Botsford at Timegate 2011

Write Way Pro Software is similar to Power Writer but simplified. On the left was the outlining interface, which was composed of Acts/Chapters/Scenes. For the writing purist it has a place for detailed character profiles, notecards, all that details to writing effectively. It’s a small program, and it starts and runs fairly quick.

Diana Botsford recommends - The Writer's Journey - at Timegate Con 2011

The Writer’s Journey: Mythic Structure For Writers is a popular screenwriting textbook by writer Christopher Vogler, focusing on the theory that most stories can be boiled down to a series of narrative structures and character archetypes, described through mythological allegory.

Diana's Cherry-Picked List of Screen Play Contests recommended at the Timegate Con 2011

Diana’s Cherry-Picked List of Screen Play Contests: winning screenplay competitions is a very positive boost to the ego, but in the end that takes second position to the primary purpose: the EXPOSURE you deserve for winning. If done right, the competition is judging you on your talent from a level playing field. There’s a ton of competitions out there – the trick is finding the right ones or, to be blunt, finding competitions which aren’t a scam. With that in mind, here’s a cherry-picked list I’ve built up over the past few years. While there’s certainly hundreds more out there, this Baker’s Dozen represents legitimate competitions with definite endgame value.


Top Rankings Dramatically Increase Traffic

Top Rankings Dramatically Increase Traffic

Websites with top search engine listings see a dramatic increase in their traffic because 68% of people won’t search past the first page.

Locking in on the first page of Google is where you want your website to be – front and center with targeted prospects. If you’re not showing up on the first page of the Google searches, then it’s time to update your marketing strategy.

Natural or Organic Search verses Pay Per Click (PPC) Advertising

Natural Search offers better overall credibility, branding, and affordability. With GoogleJets natural rankings, your site increases in rankings over time, and you gain the advantage of people on the Internet paying attention to you. “36% of search engine users believe that the companies whose websites are returned at the top of the search results are the top brands in their field” (Ibid, 2006). And natural search optimization is typically a lot cheaper than Paid results.

The challenge – and the opportunity

How competitive has the fight for first-page search results gotten? Today there are more than 14 billion Internet searches conducted each month, according to comScore, and Google has reported that its index includes more than a trillion pages. SEO analysis regularly shows 10,000 to 500,000 search results for each keyword.

Increase Your Traffic by Being On The 1st Page of Google

Our goal is to get you on the 1st page of Google and increase traffic to your website. As you weave your way through the many proposals you see, there are many choices to navigate your Internet marketing campaigns. Are you choosing to spend the direct and expensive Pay Per Click (PPC) marketing dollars, which stops producing when you stop paying? Or are you going to the 1st page position naturally using GoogleJets, which is designed to keep growing even after the engagement is complete.

Through our combined experience of more than 20 marketing years and proven processes and results, we continue to develop and perfect Internet marketing strategies to dramatically boost targeted traffic to our clients’ sites both nationally and internationally.

Digital PR: Building Your Company’s Reputation Online

Build your company’s brand name to attract high-level technical job candidates and employers. This requires a repetitive and integrated campaign to send to all public. By maintaining a strong brand, your company will attract the best, and highest-quality technical job seekers and companies seeking candidates. They will recall your company’s name at the top of their minds — and should they be looking for a high-level technical job or seeking candidates, they will think of you first.

Protect Your Online Reputation with Search Engine Reputation Management

Reputation management is not a new concept since everyone from Fortune 500 companies to plumbers to the gas station on the corner relies on their reputation to protect and enhance their livelihood. Reputations sway public opinion, positively or negatively affect careers, and have a tangible impact on the success of any enterprise whether it’s been around for three months or three decades. Warren Buffet once said, ”It takes 20 years to build a reputation and 5 minutes to ruin it.”

It’s a fair assumption that he wasn’t talking specifically about online search engine reputation management but this maxim certainly applies. The Internet provides countless opportunities for people to share their views with the rest of the world and the fact that they can do so anonymously presents a unique set of problems if what they post online is derogatory.

Unflattering information, factual or otherwise, can show up in natural search engine results whether a Web user is looking for it or not and influence purchasing decisions, personal views, and sully the reputation of people, products, and institutions. There’s not much that can be done to prevent this but when it occurs, there are options, which can substantially reduce how easy it is to find online.


Approach to Search Engine Reputation Management

Many of the same strategies, which are effective for Internet marketing, can be applied to online reputation management and our firm has the expertise and experience to move negative information off the first page of search engine results and make it difficult to find online. We help companies of all kinds enhance their online marketing and our online reputation management can:

  • Protect brand integrity.
  • Enhance your online image with positive information.
  • Proactively control any future issues.
  • Identify the sources of any problems.
  • Craft a comprehensive strategy to counter the problem’s effects.
  • Reduce the visibility of the negative information.
  • Build your online reputation to attract more clients.

Many companies and individuals wait for an online reputation management problem to occur before they take positive action to rectify the situation. This puts them in damage control mode where their options are more limited and the negative information can linger for a longer period of time. It’s a much better idea to add online reputation management as a tool in marketing and brand-building efforts so that if a situation would arise, positioning for quick direct action is already in place.